How Compare Medical Software Works
It takes about 60 seconds. You answer a few questions about your practice, we route your details to 2–3 pre-vetted vendors who actually serve practices like yours, and within 1–3 business days you get real quotes back side-by-side. You owe nothing — vendors pay us a referral fee only if you decide to engage with one.
Step 1: Tell us about your practice
About 60 seconds. Five short sections.
- Practice size — providers and locations. The single biggest factor in vendor fit. A 2-provider family practice and a 22-provider orthopedic group need very different systems.
- Specialty — what you actually do. Behavioral health, dermatology, orthopedics, ophthalmology, OB/GYN, primary care, multi-specialty. Drives whether you need workflow templates and integrations a generic EHR won’t handle.
- Current software — what you have now and roughly when you got it. We use this to understand what you’re trying to get out from under.
- What’s broken — short checkboxes. After-hours charting. Billing denials piling up. Sluggish support. Hidden fees on renewal. Workflow that doesn’t fit how you actually practice.
- Contact info — name, role, practice name, work email, phone. So vendors can send you their quote.
What we never ask for
We never ask for patient data, chart contents, billing records, financial statements, or anything that could be considered PHI. This is a vendor matching service, not a clinical tool. For the full data-handling story, see our privacy policy.
Step 2: We send your details to 2–3 pre-vetted vendors
You don’t get blasted to a directory of fifty companies. We pick 2–3 based on what you told us in Step 1.
Categories we cover
- EHR / EMR — clinical charting, documentation, e-prescribing, ordering.
- Practice Management — scheduling, intake, eligibility, claims submission, reporting.
- Medical Billing & Revenue Cycle Management (RCM) — denial management, A/R follow-up, full outsourced RCM.
- Telemedicine — video visits that integrate with charting and billing instead of duct-taping Zoom to your EHR.
- Patient Engagement — portals, automated reminders, intake forms, secure messaging.
Most practices end up needing two or three of these stitched together.
How we vet a vendor before we route to them
Every vendor in our network has to clear three bars:
- Live U.S. operations — real company, real implementations, real customers we can verify.
- Competitive in your size band — they actually serve practices your size. We don’t send a 3-provider clinic to an enterprise-only system, and we don’t send a 25-provider group to a solo-practitioner tool.
- They will respond within 24 business hours — this is a written commitment. If they don’t, they get pulled from rotation.
What vendors receive
Only what’s needed to build a real quote: your size, specialty, current setup, what you’re trying to solve, and how to reach you. They don’t get pixel data, browser fingerprints, third-party tracking IDs, or your form-fill behavior. The form processor is 360Connect.
Step 3: You compare side-by-side
Within 1–3 business days, you’ll have 2–3 quotes in your inbox — each one structured the same way so you can actually line them up.
Each quote includes (placeholder list — finalize once vendor format is locked):
- Subscription cost per provider per month
- Implementation cost range
- Training and data migration estimates
- Contract length and renewal terms
- Top integrations (your billing clearinghouse, lab interfaces, payer portals)
- Top features they want you to know about
That’s it. No 45-minute discovery call before they’ll tell you a price. No “schedule a demo to learn more.” Real quotes, in writing, side-by-side — no sales pitch.
You decide what to do with them. Take them to your partner. Sit on them for a quarter. Use one as leverage to renegotiate with your current vendor. Pick one. Pick none. We don’t push.
What happens after the quotes arrive
Honest expectations, because no one tells you this part:
- Vendors will reach out — within the consent you gave (email, and SMS/phone if you opted in). They want to earn your business. That’s the deal.
- You can opt out at any time. Reply STOP to texts, unsubscribe from emails, ask the vendor rep to take you off the list. They have to comply.
- There is no obligation to choose anyone. The quotes are yours. If all three look bad, walk away.
- If none of the quotes fit, tell us. We’ll re-route to a different set, or refund the recommendation entirely.
Why this beats calling vendors directly
- One form vs. five intake calls. You answer once. We translate it into the format each vendor needs.
- Vendors compete for you, not the other way around. When they know they’re one of three quotes on your desk, the posture flips. You’re not chasing them — they’re chasing you.
- Compressed timeline. What normally takes 3–6 weeks of demos and follow-ups condenses into a few days of reading quotes.
- Pricing without the gauntlet. No discovery call, no “let me loop in my sales engineer,” no four meetings before someone will commit a number to writing.
Frequently asked clarifications
Will my current vendor find out?
No. Your participation is private to you and the vendors you choose to compare. We don’t notify your current vendor or share your name outside the matched 2–3.
Can I just get information without committing?
Yes. Comparing quotes is not a contract. You can walk away, share them with a partner, sit on them for a quarter, or use them as leverage in your current contract negotiation. That’s the whole point — clarity without a trap.
What if I’m a small practice?
Most of our vendor partners specifically serve 1–25 provider practices. Larger systems get matched to enterprise-tier vendors who handle that scale. Either way, you’ll get quotes from companies that already work with practices like yours.
For more answers, see the full FAQ.
Ready to see what’s actually out there?
Sixty seconds. Two to three real quotes. No sales gauntlet.
Start your 60-second comparison →
Free, no obligation. We earn a referral fee from the vendor you choose — never from you.